Preface Acknowledgments Statement of Principles Overview of Archival Description

Part I—Describing Archival Materials

Introduction to Describing Archival Materials

1 Levels of Description

2 Identity Elements 2.1 Reference Code (Required) 2.2 Name and Location of Repository (Required) 2.3 Title (Required) 2.4 Date (Required) 2.5 Extent (Required) 2.6 Name of Creator(s) (Required, If Known) 2.7 Administrative/Biographical History (Optimum)

3 Content and Structure Elements 3.1 Scope and Content (Required) 3.2 System of Arrangement (Added Value)

4 Conditions of Access and Use Elements 4.1 Conditions Governing Access (Required) 4.2 Physical Access (Added Value) 4.3 Technical Access (Added Value) 4.4 Conditions Governing Reproduction and Use (Added Value) 4.5 Languages and Scripts of the Material (Required) 4.6 Finding Aids (Added Value)

5 Acquisition and Appraisal Elements 5.1 Custodial History (Added Value) 5.2 Immediate Source of Acquisition (Added Value) 5.3 Appraisal, Destruction, and Scheduling Information (Added Value) 5.4 Accruals (Added Value)

6 Related Materials Elements 6.1 Existence and Location of Originals (Added Value) 6.2 Existence and Location of Copies (Added Value) 6.3 Related Archival Materials (Added Value) 6.4 Publication Note (Added Value)

7 Notes Element

8 Description Control Element

Part II—Archival Authority Records

Introduction to Archival Authority Records

9 Archival Authority Records

10 Form of the Name 10.1 Authorized Form of the Name (Required) 10.2 Type of Entity (Required) 10.3 Variant Forms of Names 10.4 Identifiers for Corporate Bodies

11 Description of the Person, Family, or Corporate Body 11.1 Dates of Existence (Required) 11.2 Historical Summary 11.3 Places 11.4 Legal Status 11.5 Functions, Occupations, and Activities 11.6 Mandates/Source of Authority 11.7 Internal Structure/Genealogy

12 Related Corporate Bodies, Persons, and Families 12.1 Names/Identifiers of Related Corporate Bodies, Persons, or Families 12.2 Type of Related Entity 12.3 Nature of Relationship 12.4 Dates of the Relationship

13 Authority Record Management 13.1 Repository Code 13.2 Authority Record Identifier (Required) 13.3 Rules or Conventions 13.4 Status 13.5 Level of Detail 13.6 Date(s) of Authority Record Creation and Revision 13.7 Languages or Scripts 13.8 Sources 13.9 Maintenance Information

14 Related Archival Materials and Other Resources 14.1 Identifiers and Titles of Related Resources 14.2 Types of Related Resources 14.3 Nature of Relationship to Related Resources 14.4 Dates of Related Resources and/or Relationships


A 2004 Preface

B Companion Standards

C Crosswalks