3.2 System of Arrangement (Added Value)
Purpose and Scope
This element describes the current organization of the collection.
Exclusions
3.2.1 For information about other aspects of the arrangement of the materials, such as maintenance/reconstitution of original order, arrangement by the archivist, or previous arrangements or reorganization(s) by the creator, if known and important to the understanding of the materials, see Rule 7.1.8.
Sources of Information
3.2.2 Derive the information from the materials themselves.
General Rules
3.2.3 Describe the current arrangement of the material in terms of the various aggregations within it and their relationships.
Arranged in 5 series: 1. Subject files concerning refugee issues, 1978-1997. 2. Project Ngoc organizational files, 1987-1997. 3. Visual and audiovisual materials, 1985-1997. 4. Artwork, 1987-1997. 5. Newspaper clippings, 1980-1998.
The records are arranged in five series, three of which have been further arranged in subseries. The contents of each series or subseries are arranged alphabetically, with the exception of Series 1, Subseries 1, which is arranged hierarchically to reflect the organizational structure of the AAIA. The series and subseries arrangement of the records is as follows:
Series 1, Organizational Files,1922-1995
Subseries 1, Administration, 1923-1994
Subseries 2, Affiliates and Offices, 1922-1964
Subseries 3, Correspondence, 1929-1995
Subseries 4, Finances, 1933-1995
Series 2, Subject Files, 1851-1995
Subseries 1, General, 1868-1995
Subseries 2, Tribal, 1852-1994
Subseries 3, Legislation, 1851-1994
Subseries 4, Legal Cases, 1934-1991
Subseries 5, Programs, 1927-1994
Subseries 6, Publications and Circulars, 1924-1994
Series 3, Personal Files, 1927-1991
Subseries 1, Henry S. Forbes, 1954-1981
Subseries 2, Hildegarde B. Forbes, 1927-1991
Subseries 3, Oliver La Farge, 1939-1963
Subseries 4, Corinna Lindon Smith, 1932-1965
Subseries 5, Alden Stevens, 1941-1971
Series 4, Photographs, 1928-1992
Series 5, Audiovisual Materials, 1961-1987
Arranged in two series: 1. Correspondence (chronological); 2. Professional organization files (alphabetical by organization name).
3.2.4 Optionally, give information about the system of ordering the component files or items.
Resources arranged alphabetically by subject, personal name, or corporate name.
Arrangement for a series in the William Noffke papers
Arrangement: chronological.
Arrangement for a series in the Caffery Family papers
This subseries is arranged alphabetically by the geographic location of the photograph and then by the item number assigned by the photographer.
Arrangement for a subseries in the Edward W. Cochems photographs